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Computerized replacement and attendance system (SISA)
Practical resources
Useful links
- Legislative Assembly of Ontario
- Franco-Ontarian Association of Catholic School Boards (AFOCSC)
- Atelier.on.ca - Mat-6 Literacy and Numeracy Modules
- Franco-Ontarian Center for Educational Resources
- Ontario Provincial Office of Catholic Faith Education (OPÉCO)
- Education Quality and Accountability Office (EQAO)
- Ontario College of Teachers (OCT)
Procedures SISA
Review or modify your daily availability
- Log in to SISA.
- Under the "Schedule" tab, choose the "General" option. Your current system schedule will appear.
- To remove a selection from the list:
- Check the appropriate box.
- Press the "Delete" button.
- To create a new period:
- Press the "New" button.
- Enter the day of the week and then the start and end time during the day.
- Press "Save".
Change your PIN or register your name
- Dial 1 877 722-2084.
- To change your PIN, press 1.
- Enter a PIN of at least 6 digits followed by the star (*). It is important to note the new number.
- To change your name registration, press 2.
- Re-register your name, followed by the star (*).
- To exit, dial 9.
Review or cancel a task
Online
- Log in to SISA.
- Click on the “Review Assignments” tab.
- Choose the search start date and then the search end date - or - enter the task number, if you know it.
- To cancel or review the details of a task, click on the task number. You will need to identify a reason for cancellation and then click on "Cancel assignment".
By phone
- Dial it 1 877 722-2084.
- Enter your access number followed by the star (*) then your PIN followed by the star (*) for the job classification for which you want to access the system.
- Choose option 1 from the main menu. The system will indicate all the details of the assigned task.
- To hear the assignment of this task again, press 1.
- To cancel the assigned task, press 2.
- To confirm the cancellation, press 1.
- Enter the reason followed by the star (*)
1 = Illness or medical appointment
2 = already working
3 = No interest
4 = Mourning
5 = Emergency
6 = Professional development
7 = Bad weather
8 = Other reason - To confirm the reason, press 1. You will receive the message “The job number is canceled”.
- To change the reason, press 2.
- To exit, dial 9.
- To hear the assignment of another task, dial 8.
- To exit, dial 9.
Change your school choices
- Log in to SISA.
- Under the "Schedule" tab, choose the "Locations" option.
- The list of schools you have chosen will appear.
Other procedures
- For any other procedure concerning the computerized replacement and attendance system (SISA), please consult the Guide for substitute staff (PDF not accessible).
Good reception practices
Reception of students and parents at the time of registration
- Use a customer service approach.
- Post the usual greetings and greetings next to each school telephone.
- Write down the following information from the first contact:
- child's name
- date of birth, sex, grade level
- parent's name
- address
- phone number
- special needs of the parent or child (consult protocol for people with special needs)
- Have welcome and registration kits available at all times.
- Provide a person to register in the absence of management.
- Introduce all the people the child and parent need to meet, preferably in person if not over the phone.
- Notify as soon as possible all those concerned of the arrival of the new student: secretary, teacher, supervisory staff for the dinner, resource person for student services, other staff members, students in the class, students in school.
- Show parents and students around the school.
- If time permits, prepare staff and students to welcome the student.
- Take the time to explain the morning routine (elementary, parent and student, high school, student).
- Provide information about child care services
Other suggestions
- Invite all staff when there is a meeting or dinner.
- Involve the janitor, secretary, educator assistants in choosing students to be honored.
- Give thanks: verbally, on the intercom, by personal note.
- Underline the birthdays of staff members.
Students welcome in September
- Provide training to teachers on classroom management.
- Meet in CAP to share and study information about students, including information about culture, language, country of origin, etc.
- Provide for the presence of adults from the school to make initial contact with the student when the buses arrive or at the entrance to the yard.
- Organize an activity that will allow students to get to know each other.
- Pair new students with another or older student in their class.
- Learn student names as quickly as possible. Address everyone by their first name. Make an effort to use the same pronunciation as the family for the student's name.
- Plan a welcome activity for the students and their families before the end of September.
- Establish a daily routine from day one to secure and properly supervise the student.
- Encourage students to be open to their classmates. Suggest appropriate gestures (for example: giving a hand, smiling, looking or not looking in the eyes).
Other suggestions
- Communicate with students and parents before the start of the year, by phone, email or mail.
- Incorporate elements that are personal to the students, such as their name or their photo, into the classroom decor.
- Incorporate elements into the classroom setting that reflect the ethnocultural makeup of the classroom.
Welcoming students and parents who do not speak French
- When the student registers, present the mission of the French-language Catholic school in the minority context. Explain the practices in terms of the language of communication. Describe the accommodations that can be made for a parent or student who is not conversing.
- Present the report card to parents. Explain the meaning of the acronym ALF on the ballot. Make sure the parent understands that their child will keep the ALF designation for 5 to 7 years, which is the average length of time spent learning a new language.
- Provide training to staff.
- Take the time to get to know the student and his family.
- Provide explicit instruction in vocabulary and basic instructions used on a daily basis.
- Use the game to teach the language.
- Communicate continuously in French. Use gestures, drawings or pictures to help the student understand.
- If it is necessary to communicate in English with the student, choose a location isolated from other students, use a puppet, or ask a designated staff member to act as an intermediary.
- Value the student when he or she follows the instructions in French. or communicate using French words.
- Maintain open and frequent communication with the parent.
- Provide avenues of intervention and tools for parents.
- Encourage the student to follow directions while observing others.
- Invite the student to report it when he or she does not understand.
Other suggestions
- Provide parents with resources to help them support their child in learning French, such as a visual dictionary, websites, applications and French music.
- Offer parents an information session on how to offer support to the child, for example Reaching out to you.
- Offer parents support in French, such as Survival French for Parents.
- Provide parents and students with a history of Francophones in Canada and Ontario.
Welcoming a newcomer pupil
- Learn the students' first names as quickly as possible and address each by their first name. Make an effort to use the same pronunciation as the family for the student's name.
- Meet in CAP to share and study information about students, including information about culture, language, country of origin, etc.
- Provide schools with a guide on the cultures and religions that are most common among newcomers.
- Inform all staff about the rights of new arrivals, including admission to French-language schools.
- Provide children and their families with information about Franco-Ontarian culture, customs and practices.
- Provide parents and students with a history of Francophones in Canada and Ontario.
- Explain to the parents or the student, as the case may be, the morning routine (schedule, national anthem, prayer, etc.)
- Take into account the recipient's culture in all communication. Call on a resource person in cultural adaptation.
- Pair the student with another student their age. Plan a different pairing for each class in intermediate and high school.
Other suggestions
- Invite people from other countries to make presentations to the students. This allows the pupils to become familiar with different accents, different customs.
- See the CFORP's Diverse Roots, Diverse Voices Toolkit.
- Consult the Support Program for Newcomers (PANA).
Continuous reception of students and families
- Provide opportunities for meeting to learn and socialize.
- Offer a day care service to facilitate parents' participation in school activities.
- Share any complaints with management and, if necessary, the supervisory officer.
- Seek to understand the demands of students and families. To the extent possible, respond positively.
- Teach students how to welcome a new student, parent or visitor to the school.
Other suggestions
- Offer a card and a photo to each student on their birthday.
- Announce birthdays over the intercom.
Welcoming visitors and service providers
- Smile.
- Offer help to a visitor who is traveling alone.
- From the first contact, ask how we can help them during their visit. Check to see if the person coming has special needs.
- Show where the toilets are and offer water to any guest speakers, guest artists, etc.
- Introduce the visitor to the different people encountered during his visit.
- Apply the principles of service excellence, for example: "I can't…, but I can offer you…".
- Check if the person has understood correctly and if they have any further questions.
- Offer a coffee, water.
Welcoming a new staff member
- Prepare a guide (meeting the needs of the various job categories) for staff with:
- schedules;
- surveillance schedules;
- the dates of the bulletins;
- photocopier information;
- communication expectations at school and with parents;
- the daily routine;
- the procedure to be followed in the event of the absence of the staff member;
- the school card;
- etc.
- Ensure that all the resources required by the new staff member are in one place.
- Notify team members of the new person's arrival.
- Meet the new team member and show them around the school before they start their new role.
- Introduce the new staff member to the different people they meet during their visit.
- Pair the new staff member with a mentor.
- Check if the person has understood correctly and if they have any further questions.
- Notify the human resources sector to ensure the creation of an account.
Other suggestions
- Invite all staff when there is a meeting or dinner.
- Offer thanks, verbally, over the intercom, by personal note.
- Underline the birthdays of staff members.
Good transition practices between schools or classes
When students are faced with a transition without adequate preparation, inappropriate behaviors or resistance may occur. It is common for students to approach such a change with anxiety. They may demonstrate an inability to respond appropriately or adapt to their new situation. Educators must therefore plan carefully for any student transition.
The planning process aims to ensure continuity of services, whether it is a transfer from one school to another or a change of class within the same school. Communication between the staff of the original setting, the reception staff, the parents and the child is essential.
Key steps for a smooth transition
Between schools
- Provide a transition information session to staff at both the sending and receiving schools.
- Inform and consult with the school council members of the original school.
- Hold a meeting at the host school with the parents and children concerned from the original school.
- Hold a meeting of the host school's ambassadors at the school of origin.
- Organize a guided tour of the host school for the children concerned.
Between classes in the same school
- Provide a transition information session to school staff.
- Inform and consult with school board members.
- Hold a meeting at the school with the parents and children concerned by the school.
- Organize a guided tour of the school for the children concerned.
The transition must be prepared and carried out by a team made up of students, parents, teachers and management.
Objectives of a transition plan
Between schools
- Developing a sense of belonging to a new school.
- Ensure communication between the host school, the school of origin and the family.
- Provide support to the child who is having difficulty coping with changes.
- Reassure children and their parents about the quality of education they will continue to receive throughout their school career.
- Calm the apprehensions of the child and parents when faced with the unknown.
- Offer a welcome inspired by Gospel values.
Between classes in the same school
- Reassure children and their parents about the quality of education they will continue to receive throughout their school career.
- Provide support to the child who has difficulty coping with changes.
- Dispel the apprehension of the child and parents when faced with the unknown.
- Offer a welcome inspired by Gospel values.
A harmonious transition
Between schools
- Make tours of the new school.
- Organize a welcome evening at the host school for the parents and children concerned.
- Show photos or videos of the new school.
- Discuss the student's concerns about the transition.
- Carry out scenarios of a typical day in the new school.
- Ask the professional staff responsible for the student to accompany him or her to the new school.
- Show the student places in the school that are new or unfamiliar to them.
- Ask parents questions:
- What do you want for your child?
- What are you afraid of?
- Answer parents' questions.
- Introduce the host school staff.
- Present the services available.
- Introduce extracurricular activities.
- Publicize the successes of the host school.
- Update the curriculum.
- Prepare host school ambassadors for a meeting with the new student.
Between classes in the same school
- Take a guided tour. Allow time for pairing between the students of the two classes.
- Prepare a modified schedule.
- Send a letter to the parents concerned explaining the steps taken by the school to ensure a smooth transition.
- Provide learning activities for the student during the pairing.
- Provide a welcome snack. Find out in advance about any possible dietary restrictions.
- Introduce the host school staff.
- Present the services available.
- Introduce extracurricular activities.
- Publicize the school's successes.
- Update the curriculum.
- Inform parents and child about preparation for the sacraments at church.
- Make the evaluation model known.
Transition Guide
This project is inspired by the Transition Plan of the 8e to 9e year developed by the PARÉ team in 2008. It aims to promote student success by meeting their educational, emotional and social needs. Through this plan, students at all levels benefit from a welcoming and empathetic environment.
For more information, please consult the Guide to transitioning between schools and between classes (PDF not accessible).